Maintaining Asset Types

Each Asset must include an Asset Type, which will define certain defaults for the Asset as well as the General Ledger Detail Codes to be used for postings that are generated for the Asset.

Please note: Certain Asset Types will already be created for you when FinancialsLIVE is initially installed and where you have responsibility for more than one school or other establishment, one of the same Asset Type will be needed for each individual school/establishment.  For example you will have an Asset Type for Dwellings but each school/establishment will have their own Dwelling Asset Type, e.g. DWELL01, DWELL02, DWELL03 etc.

Where you are amending an Asset Type, e.g. DWELL01, you will need to consider whether the same Asset Type for other schools/establishments, e,g, DWELL02, DWELL03, should also be changed.

These can be viewed and maintained via the AM Asset Type form, which can be accessed by selecting the Financials option on the Financials Web Main Menu:

Then the Asset Management menu option:

Then the AM Asset Module Setup men option:

Then the AM Asset Type menu option:

The AM Asset Type form will then open:

To view or maintain an Asset Type add the Asset Type code to the Code field and click on  button.

Alternatively click on the Find Asset Type button located to the right of the Code field, .  This will open the AM Find Asset Type form allowing you to search for and select the required Asset Type.  This form is further detailed in the Find Asset Type section.  Once the required Asset Type is selected the Code field will be populated with the code of the Asset Type.

The Asset Type details will be loaded into the AM Asset Type form with additional buttons at the bottom of the form:

The fields on the form are divided onto the following sections (mandatory fields are notated with a red asterisk *):

• The Top Fields Section

This section contains the following fields and options:

These are further detailed in the Top Fields Section.

• The Reference Fields Section

This section has the following fields:

These are further detailed in the Reference Fields Section.

• The Default Fields Section

This section has the following fields:

These are further detailed in the Defaults Fields Section.

• The Balance Sheet Detail Codes Fields Section

This section has the following fields:

These are further detailed in the Balance Sheet Detail Codes Fields Section.

• The Revenues Detail Codes Fields Section

This section has the following fields:

These are further detailed in the Revenue Detail Codes Fields Section.

• The Bottom Field Section

This section has the following fields:

These are further detailed in the Bottom Fields Section.

Please note: the same Detail Codes can be used for multiple Detail Code fields.

The following buttons are also available at the bottom of the form:

• : Click on this button to save any further changes made to the fields and options on the form.
• : Click on this button to delete the Asset Type.  A message will be displayed asking for confirmation that the Asset Type is to be deleted.  Please note: an Asset Type cannot be deleted where it has been added to an Asset that has a status of at least .
• : Clicking on this button will clear all the fields and the original version of the form will be displayed where you can create a new Asset Type or search for an existing one.
• : Clicking on this button will open the Audit Info screen, providing audit details of the Asset Type.  This is further detailed in the Audit Info section.
• : Clicking on this button will copy the details in all the fields, apart from the Code field, into a new Asset Type:

Add a code to the Code field, amend any other fields as required and click on the  button to create the Asset Type.