Creating Bank Accounts

Once Bank records have been created, as detailed in the Creating Bank Records section, Bank Accounts can then be created for each Bank record, e.g. Sort Code and Account Code.  More than one Bank Account can be created for each Bank record.

Bank Accounts are created on the CB Bank Accounts form, which can be accessed by selecting the Cashbook Management option on the Financials menu:

Then the CB Maintenance menu option:

Then the CB Bank Maintenance menu option:

Then the CB Bank Accounts menu option:

The CB Bank Accounts form will then open:

To create a new Bank Account, add a code for the Bank Account to the Bank Account Code field and click on the  button:

Add details to the fields and options on the form (mandatory items are notated with a red asterisk *):

These are:

• Bank Account Code: This field will display the reference for the Bank Account, which cannot be changed.
• Bank Account Name: Add the name of the Bank Account to this field.
• Bank: Select the relevant Bank record that is associated with the Bank Account from this drop-down field.

If the required Bank record is not available it either needs to be created, as detailed in the Creating Bank Records section, or it has been suspended, which is further detailed in the Amending/Viewing Bank Records section.

• Sort Code: Add the Bank Account sort code to this field, i.e. the sort code for the Bank or the Bank's branch.
• Account Number: And the Account Number to this field.
• Currency Code: This will default to the Sterling (GBP) option but can be changed by selecting a different currency option from this drop-down field if the bank Account is located in a foreign country.
• Auto Reconciliation: This tick box should always be selected.  The Bank Account will be included in the automatic reconciliation run.
• Comments: Add details to this text box to further describe the Bank Account if necessary.
• Suspended: This tick box should be selected where the Bank Account is no longer to be used.

The following buttons are available:

• : Clicking on this button will clear the details added to the fields on the form and the initial version of the form will be displayed, where you can either search for a Bank Account or create a new one.
• : Clicking on this button will create the Bank Account and more buttons will be available at the bottom of the form:

The following buttons are available:

• : Click on this button to save any changes made to the form.  If changes have been made and you close the form, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Click on this button to delete the Bank record.  A message will be displayed asking for confirmation that the Bank record is to be deleted.

Please note: a Bank Account can only be deleted if no transactions have been posted to it.  If transactions have been posted, it can be suspended instead, as detailed above.

• : Clicking on this button will clear all the details on the form - the initial form will be displayed where you can search for or create a Bank Account.  If changes have been made to the form and not saved, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Clicking on this button will open the Audit Info screen providing audit details for the Bank Account.  This screen is further detailed in the Audit Info section.
• : Clicking on this button will allow you to add a note with regard to the Bank Account.  This is further detailed in the Notes section.
• : Clicking on this button will open the CB Find Changes to a Bank Account screen and will detail changes made to the Bank Account.  This screen is further detailed in the View Bank Account Changes section.
• : Clicking on this button will open the CB Bank Accounts Enquiry form, detailing all the Bank Accounts that have been created for the associated Bank record.  This form is further detailed in the Bank Accounts Enquiry section.
• : GL Bank Accounts are used to link CB Bank Accounts to the required General Ledger Code.  Clicking on this button will open the CB GL Bank Account form allowing you to create and add a GL Bank Account to this Bank Account if required.  This form is further detailed in the Creating GL Bank Accounts section.
• : Clicking on this button will open the CB Bank Account Users form allowing you to give Users access to the Bank Account.  This form is further detailed in the Bank Account Users section.