Creating Bank Records

Bank records are created on the CB Banks form.  These records would normally contain the name of the Bank, e.g. Lloyds, HSBC, as well as their contact details.  Once a Bank record has been created account details for each Bank, e..g Sort Code and Account Code can then be added.  More than one Bank Account can be created for each Bank record.  This is further detailed in the Maintaining Bank Accounts section.

The CB Banks form can be accessed by selecting the Cashbook Management option on the Financials menu:

Then the CB Maintenance menu option:

Then the CB Bank Maintenance menu option:

Then the CB Banks menu option:

The CB Banks form will then open:

To create a new Bank, add a code for the Bank to the Bank Code field and click on the  button:

Add details to the fields and options on the form (mandatory items are notated with a red asterisk *):

These are:

• Bank Code: This field will display the reference for the Bank, which cannot be changed.
• Bank Name: This should contain the name of the Bank, e.g. Lloyds, HSBC.
• Address: Add an address for the Bank to these fields.
• Post Code: Add the post code for the Address.
• Email Address: An email address for the Bank can be added to this field, as required.
• Phone Number: A phone number for the bank can be added to this field, as required.
• Contact Name: If you have a contact name at the Bank, this can be added to this field.
• Contact Address: If the contact has a different address to the Bank Address, this can be added to these fields.
• Contact Post Code: Add the post code for the Contact Address, if applicable.
• Contact Email Address: Add the email address for the Contact, if applicable.
• Contact Phone: Add a phone number for the Contact, if applicable, and if it is different the Bank phone number.
• Comments: Add any comments with regard to the Bank, as required.
• Suspended: This tick box should be selected where the Bank is no longer to be used.

The following buttons are available:

• : Clicking on this button will clear the details added to the fields on the form and the initial version of the form will be displayed, where you can either search for a Bank record or create a new one.
• : Clicking on this button will create the Bank record and more buttons will be available at the bottom of the form:

These are:

• : Click on this button to save any changes made to the form.  If changes have been made and you close the form, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Click on this button to delete the Bank record.  A message will be displayed asking for confirmation that the Bank record is to be deleted.

Please note - a Bank can only be deleted if no transactions have been posted to it.  If transactions have been posted, it can be suspended instead, as detailed above.

• : Clicking on this button will clear all the details on the form - the initial form will be displayed where you can search for or create a Bank.  If changes have been made to the form and not saved, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Clicking on this button will open the Audit Info screen providing audit details for the Bank.  This screen is further detailed in the Audit Info section.
• : Clicking on this button will allow you to add a note with regard to the Bank.  This is further detailed in the Notes section.
• : Clicking on this button will open the CB Find Changes to Bank screen and will detail changes made to the Bank record.  This screen is further detailed in the View Bank Changes section.
• : Clicking on this button will open the CB Bank Accounts Enquiry form, detailing any Bank Accounts that have been created for the Bank.  This form is further detailed in the Bank Accounts Enquiry section.