Amending/Viewing Bank Accounts

Bank Accounts can be viewed and amended on the CB Bank Accounts form, which can be accessed by selecting the Cashbook Management option on the Financials menu:

Then the CB Maintenance menu option:

Then the CB Bank Maintenance menu option:

Then the CB Bank Accounts menu option:

The CB Bank Accounts form will then open:

Add the code of the Bank Account to the Bank Account Code field and click on the  button.  This will load the Bank Account details to the form.

Alternatively clicking on the Find Bank Account button located to the right of the Bank Account Code field, , will open the CB Find Bank Account form allowing you to search for and select the required Bank Account.  This form is further detailed in the Find Bank Account section.  Once selected the Bank Account details will be loaded into the CB Bank Accounts form.

Further buttons will also then be available at the bottom of the form:

The fields and options on the form are (mandatory items are notated with a red asterisk *):

• Bank Account Code: This field will display the reference for the Bank Account, which cannot be changed.
• Bank Account Name: The name of the Bank Account will be included in this field and can be changed if required.
• Bank: The associated Bank record will be included in this field but can be amended if required by selecting the required option from this drop-down field..

If the required Bank record is not available it either needs to be created, as detailed in the Creating Bank Records section, or it has been suspended, which is further detailed in the Amending/Viewing Bank Records section.

• Sort Code: The Bank Account sort code will be included in this field, i.e. the sort code for the Bank or the Bank's branch, and can be amended if required.
• Account Number: The Bank Account Number will be included in this field and can be amended if required.
• Currency Code: The currency code for the Bank Account will be included in this field and can be changed by selecting a different currency option from this drop-down field if you have Bank Accounts in a foreign country.
• Auto Reconciliation: This tick box may be selected if this Bank Account is to be included in the automatic reconciliation run.  This option can be selected or deselected as required.
• Comments: Details may have been added to this text box to further describe the Bank Account and can be added to, removed or amended as required.
• Suspended: This tick box should be selected where the Bank Account is no longer to be used.

The following buttons are available:

• : Click on this button to save any changes made to the form.  If changes have been made and you close the form, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Click on this button to delete the Bank record.  A message will be displayed asking for confirmation that the Bank record is to be deleted.

Please note:  a Bank Account can only be deleted if no transactions have been posted to it.  If transactions have been posted, it can be suspended instead, as detailed above.

• : Clicking on this button will clear all the details on the form - the initial form will be displayed where you can search for or create a Bank Account.  If changes have been made to the form and not saved, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Clicking on this button will open the Audit Info screen providing audit details for the Bank Account.  This screen is further detailed in the Audit Info section.
• : Clicking on this button will allow you to add a note with regard to the Bank Account.  If there is an existing note for the Bank Account the button will be displayed as .  Notes are further detailed in the Notes section.
• : Clicking on this button will open the CB Find Changes to a Bank Account screen and will detail changes made to the Bank Account.  This screen is further detailed in the View Bank Account Changes section.
• : Clicking on this button will open the CB Bank Accounts Enquiry form, detailing all the Bank Accounts that have been created for the associated Bank record.  This form is further detailed in the Bank Accounts Enquiry section.
• : Clicking on this button will open the CB GL Bank Account form allowing you to create and add new GL Bank Account to this Bank Account if required, which is further detailed in the Creating GL Bank Accounts section
• : Clicking on this button will open the CB Bank Account Users form allowing you to give Users access to the Bank Account.  This form is further detailed in the Bank Account Users section.