AM Request Asset (Readonly) form

The AM Request Asset (Readonly) form can be accessed by clicking on the link in the Asset Type column on the Grid on the AM Registration Request (Readonly) form.

The AM Request Asset (Readonly) form will open:

As this is a read-only form the fields on this form cannot be amended and are as follows:

• Request Number: This field will display the reference number for the Asset Registration Request.
• Request Status: This field will contain the status of the Asset Registration Request and will be set to either  or .
• Asset Type: This field may include the Asset Type of the Asset and will define the User defined Reference fields displayed between the Asset Description field and the Responsible Officer field.

It will also define certain fields on the Asset Book where the Request is accepted and an Asset created as detailed the AM Asset Maintenance (Insert Book) form, which is further detailed in the Insert Books section.  Asset Types are further detailed in the Asset Types section.

It will have been added to the Asset where the Request Status is set to .

• Asset Code: Where the Request Status is set to  this field will contain the code of the Asset created.

Where the Request Status is set to  this field may be blank or may include a code that has been manually added.

• Description: This field will include a description for the Asset and will have been included in the Asset where the Request Status is set to .
• Responsible Officer: This field will contain the User name of the officer that is responsible for the Asset and will have been included in the Asset where the Request Status is set to .
• Balance Sheet Cost Centre for the Capital Cost: A General Ledger Cost Centre will be included in this field that will receive the GL postings for the Balance Sheet.  The name of the Cost Centre appears in the adjacent field.
• Revenue Cost Centre: A General Ledger Cost Centre Code will be included in this field that will receive the GL postings for the Revenue Accounts and will have been included in the Asset where the Request Status is set to .  The name of the Cost Centre appears in the adjacent field.
• Quantity: This field is used to group Assets together, for example where a generic Asset is created for all Personal Computers at a specified location, a number can be added in this field for the number of Personal Computers included in the Asset.  Where one is to be disposed, it can be split from the original Asset and then disposed.  Splitting Assets is further detailed in the Split section and Disposals are further detailed in the Disposal section.  

The number in this field will have been included on the Asset where the Request Status is set to .

• Original Purchase Date: This field may contain the date that the Asset was purchased and will have been included in the Asset where the Request Status is set to .
• Original Purchase Cost: This field may contain an amount for cost of purchasing of the Asset and and will have been included in the Asset where the Request Status is set to .
• Grant/Gift Value: This field may include the value of a grant or gift where this is associated with the Asset and will have been included in the Asset where the Request Status is set to .
• Original Capitalisation Date: This field will include a capitalisation date for the Asset.  Where the Request Status is set to  this date will be used to specify the default date on the Depreciation Start Date field on the AM Asset Maintenance (Insert Book) form, when an Asset Book is inserted on the new Asset.  This form is further detailed in the Insert Books section.
• Original Capital Cost: An amount will be included in this field for the Capital Cost of the Asset.  Where the Request Status is set to  the amount in this field will be used as the default amount on the Capital Cost field on the AM Asset Maintenance (Insert Book) form, when an Asset Book is inserted on the new Asset.  This form is further detailed in the Insert Books section.
• Original Starting Units: This field may include the number of units that the Asset has when obtained.  Where the Request Status is set to  and the Depreciation Method is Units of Use, as defined in the Asset Type added to the Asset Type field detailed above, the amount in the Original Starting Units field will be used as the default amount in the Starting Units field on the AM Asset Maintenance (Insert Book) form when an Asset Book is inserted on the Asset.  This form is further detailed in the Insert Books section.
• Units of Measure: This field may include a Units of Measure option for the amount added in the Original Starting Units field immediately above, e.g. miles or kilometres, and will have been added to the Asset where the Request Status is set to .
• Parent: This field may include a Parent Asset to show that it belongs to a hierarchy of Assets and will have been added to the Asset where the Request Status is set to .
• Department: This field will include the Department and will have been added to the Asset where the Request Status is set to .
• Section: This field will include a Section, which will be dependant on the option added to the Department field, detailed immediately above.  This Section will have been added to the Asset where the Request Status is set to
• Classification Analysis Code Level: Please ignore this field - it is possible to add different levels in the Classification Code of the Asset to include Analysis Codes.  The Asset will then be linked to these Analysis Codes via the Classification Code.  If you wish to use this functionality please contact a Civica Consultant.
• Est Life: This field may include an amount for the estimated life of the Asset.  Where the Request Status is set to  this amount will be used as the default amount on the Estimated Life field on the AM Asset Maintenance (Insert Book) form, when an Asset Book is inserted on the new Asset.  This form is further detailed in the Insert Books section.  This amount will be used in conjunction with the Est Life UOM field detailed immediately below.
• Est Life UOM: This field may include a time period, e.g. years or months, for the amount added in the Est Life field, as detailed immediately above.  Where the Request Status is set to  the option selected will be used as the default option on the Estimated Life (Time Units) field on the AM Asset Maintenance (Insert Book) form, when an Asset Book is inserted on the new Asset.  This form is further detailed in the Insert Books section.