Maintaining Payment Frequencies

Payment Frequencies can be added to the Insurance Details tab of the AM Asset Maintenance form to detail the frequency of insurance payments and is for information purposes only.

When creating an Asset, a Payment Frequency can be added to the Insurance Details tab of the AM Asset Maintenance form, as detailed in the Creating Assets section.

When amending an Asset, a Payment Frequency can be added, changed or removed on the Insurance Details tab of the AM Asset Maintenance form, as detailed in the Amending Assets section.

Payment Frequencies can be viewed and maintained on the AM Control Data Maint form, which is be accessed via the AM Control Data form.

Select the Financials option on the Financials Web Main Menu:

Then select the Financials Admin menu option:

Then select the Assets Admin menu option:

Then select the AM Control Data menu option:

The AM Control Data form will open:

Select the drop-down on the Control Data Type field and a list of options will be available for selection:

Select the Payment Frequency option and click on the  button.  A Grid will be displayed at the bottom of the form that includes all the current Payment Frequencies:

Selecting the Filter option on the form will allow you to add further search criteria:

Add search criteria to these fields as required and clicking on the  button will refresh the Grid with Units of Measure that meet the search criteria.

The following buttons are available:

• : Changing the search criteria in the filter fields and clicking on this button will refresh the Grid with Payment Frequencies that meet the new search criteria.

Alternatively a different option can be selected in the Control Data Type field and clicking on this button will refresh the Grid and change the Filter fields for the selected type.

• : Clicking on this button will clear all the fields, remove any Filter fields as well as any Grid at the bottom of the form.  The initial AM Control Data form will be displayed allowing you to add fresh details

To edit a Payment Frequency, click on the Edit link for the required Payment Frequency Line in the column to the far left of the Grid:

The AM Control Data Maint form will open:

The fields and options on this form are as follows (mandatory items are notated with a red asterisk *):

• Code: This field will contain a unique code for the Payment Frequency, which cannot be amended.
• Payment Frequency: This field will contain the description for the Payment Frequency and can be amended if required.

• Suspended: This option should only be selected if the Payment Frequency is no longer to be used.  It can be selected and deselected as required.

The following buttons are available:

• : Clicking on this button will save changes that have been made to the form.  The AM Control Data Maint form will close and you will be returned to the AM Control Data form - the changes made to the Payment Frequency will be displayed in the Grid at the bottom of this form.
• : Click on this button to delete the Payment Frequency.  A further screen will be displayed where you confirm that the Payment Frequency is to be deleted.  Please note: a Payment Frequency cannot be deleted where it has been added to an Asset with a status of at least , but it can still be suspended by selecting the Suspended option, detailed above.
• : Clicking on this button will close the screen and no changes will be made to the selected Payment Frequency.  You will be returned to the AM Control Data form.