Creating Manual Payments

Manual payments are created on the DB Manual Payment form, which is accessed from the Financials menus by selecting Debtors > DB Payments > DB Manual Payments:

Select a Transaction Code from the Transaction Code field and click on the click on the  button.

Add a Debtor number to the  field.  Alternatively you can search for the required Debtor by clicking on the Find Debtor button located immediately to the right of this field .  This will open the DB Find Debtors form, which is further detailed in the Debtor Enquiry section.

Add further details to the DB Manual Payment form (mandatory fields are notated with a red asterisk *) including an amount in the Amount field.

If the payment is to be allocated to a particular Invoice, add the Invoice reference to the  field.  Alternatively you can search for the required Invoice by clicking on the Find Allocation Reference button located to the right of the Reference field: .  This will open the DB Find Voucher for Allocation form, which is further detailed in the Find Voucher for Allocation section.

Clicking on the  button will clear the fields and return you to the original version of the form where you can add or view a Manual Payment.

Clicking on the  button will create the Manual Payment and new buttons will be available at the bottom of the form:

These buttons are detailed below:

• : Click on this button to save any changes made to the form.
• : Click on this button to delete the Manual Payment.
• : Clicking on this button will clear the fields and the form will revert to the original state, allowing you to create a new Manual Payment or view an existing one.
• : Click on this button to allocate the payment.  The DB New Payment Allocation form will be displayed, which is further detailed in the New Payment Allocation section.  The items allocated will be displayed in a Grid at the bottom of the form:

Where the Manual Payment has been fully allocated the  button will be disabled.

• : Clicking on this button will open the DB Pay/Adj/Reversal Foreign Currency screen

• : Clicking on the button will open the Audit Info screen, which is further details in the Audit Info section.
• : Clicking on this button will allow you to add a note re the payment.  Where this button is displayed as  there are existing notes that can be viewed.  Notes are further detailed in the Notes section.
• : Clicking on this button will change the  field.  If only part of the Manual Payment has been allocated, e.g, the amount is £20.00 but only £10.00 has been allocated to the selected transactions, it will be changed to .  If the amount is fully allocated it will be changed to .