Main tab

Clicking on the  button on the Main tab of the AM Asset Maintenance form will allow you to change the following fields on the Main tab.

These are further detailed below (mandatory fields are notated with a red asterisk *):

• Description: This field will include the description of the Asset.
• Responsible Officer: This field will contain the User name of the officer that is responsible for the Asset and can be changed by selecting a different option from the drop-down list.
• Revenue Cost Centre: A General Ledger Cost Centre Code will be included in this field.  This is the Cost Centre that will receive the GL postings for the Revenue Accounts.  You will note that the name of the Cost Centre appears in the adjacent field.

The required Cost Centre code can added to the field or alternatively it can be searched for and selected by clicking on the Find Cost Centre button located to the right of this field, .  This will open the AM Find Revenue Cost Centres form where the required Cost Centre can be searched for and once selected will be added to this field.  This form is further detailed in the Find Revenue Cost Centre section.

• Original Capitalisation Date: A date will be included in this field that will be the original capitalisation date for the Asset.  This date will specify the default date in the Depreciation Start Date field on the AM Asset Maintenance (Insert Book) form, when the Asset Book is or was inserted.

Once an Asset Book has been inserted, the Depreciation Start Date on the Book will not be changed by changing the Original Capitalisation Date.

• Parent: Where this field includes an Asset Code, it will link the Asset to this Parent Asset to show that it belongs to a hierarchy of Assets.  Where an Asset Code is added the description of the Asset will appear in the adjacent field.

The required Asset Code can be added to the field or alternatively it can be searched for and selected by clicking on the Find Asset button located to the right of this field, .  This will open the AM Find Asset Parents form where the required Asset can be searched for and once selected will be added to this field.  This form is further detailed in the Find Asset Parent section.

• Department: A Department for the Asset will be included in this field and can be changed by selecting a different Department from the drop-down list.
• Section: A Section for the Asset will be included in this field and can be changed by selecting a different Section from the drop-down list - these options which will be dependant on the Department added to the Department field, detailed immediately above.

You will note that the Status of the Asset has now changed to .

Click on the  button to save the changes to this tab

Click on the  button and the Status of the Asset will revert back to .