Amending/Viewing Cashbook Codes

Cashbook Codes can be viewed and amended on the CB Cashbook Code form, which can be accessed by selecting the Cashbook Management option on the Financials menu:

Then the CB Maintenance menu option:

Then the CB Cashbook Codes menu option:

The CB Cashbook Codes form will open:

Add the code of the required Cashbook Code to the Cashbook Code field click on the  button.  The details of the Cashbook Code will be loaded onto the form.

Alternatively clicking on the Find Cashbook Code button located to the right of the Cashbook Code field, , will open the CB Cashbook Code form allowing you to search for and select the required Cashbook Code.  This form is further detailed in the Find Cashbook Code section.  

The details of the Cashbook Code will be loaded into the CB Cashbook Code form:

The following fields and options on the form will be available (mandatory items are notated with a red asterisk *):

• Cashbook Code: This field will display the code of the Cashbook and cannot be changed.
• Description: The description of the Cashbook Code will be displayed in this field and can be changes, if required.
• Comments: Details may have been added to this text box to further describe the Cashbook Code and can be removed, amended or added to, if required.
• Suspended: This tick box may be selected where the Cashbook Code is not to be used.  This option can be selected or deselected as required.

Further buttons will also then be available at the bottom of the form:

• : Click on this button to save any changes made to the form.  If changes have been made and you close the form, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Click on this button to delete the Cashbook Code.  A message will be displayed asking for confirmation that the Cashbook Code is to be deleted.  Please note: a Cashbook Code cannot be deleted if it has been used for grouping System Source Codes.
• : Clicking on this button will clear all the details on the form - the initial form will be displayed where you can search for or create a Cashbook Code.  If changes have been made to the form and not saved, a message will be displayed stating that changes have not been saved and giving you the opportunity to go back to the form to save the changes.
• : Clicking on this button will open the Audit Info screen providing audit details for the Cashbook Code.  This screen is further detailed in the Audit Info section.