Adding Classifications

When creating an Assert clicking on the  button on the Main tab of the AM Asset Maintenance form, as detailed in the Creating Assets section, will allow you to add a Classification to the Asset.

When amending an Asset clicking on this button on the Main tab of the AM Asset Maintenance form, as detailed in the Amending Assets section will, also allow you to add a Classification to the Asset.

The AM Classification Code Maintenance form will open:

The following fields and options are displayed:

• Classification Code: This is the code for the Classification and it cannot be changed.
• Description: This the description of the Asset that the Classification is for and it cannot be changed.
• Suspended: This option will be selected and it cannot be deselected.  The Classification Code will be suspended until the Asset is registered - until then no postings for the Asset can be made to the General Ledger.

Assets can be registered by clicking on the  button on the Main tab of the AM Asset Maintenance form.

• Locked: Select this option to lock the Classification Code so any User viewing the Classification Code cannot change the Analysis Codes added to any Grid at the bottom of the form.  Analysis Codes can be added by clicking on the  as further detailed bellow.
• Comments: Add details to this text box to add more information about this Classification Code.

It is possible to add different levels in the Classification Code to includes Analysis Codes by clicking on the  button.  The Asset will then be linked to these Analysis Codes via the Classification Code..  If you wish to use this functionality please contact a Civica Consultant.

Click on the  button to add the Classification Code to the Asset.  Further buttons will also be displayed at the bottom of the form:

These are:

• : Click on this button to save any further changes to the form.
• : Clicking on this button will open the Audit Info screen, providing audit details of the Classification Code.  This is further detailed in the Audit Info section.
• : Click on this button to close the form - a warning message will be displayed if changes have been made but not saved.

Where you are creating an Asset you will be returned to the Main tab on the AM Asset Maintenance form, as detailed in the Creating Assets section.

Where you are amending an Asset you will be returned to the Main tab of the AM Asset Maintenance form, as detailed in the Amending Assets section.