One to Many

Selecting the Type of Record as One to Many on the GL Commitment Recode form will allow you to recode the Commitment to more than one Ledger Code.

On the GL Commitment Recode form:

Set the Type of Record option to One to Many.  Select the required option in the Transaction Code field and click on the  button.

Clicking on the  will close the form and you will be returned to the GLCommitment Level Enquiry form.

Clicking on the  button will clear the fields on the form and will direct you back to the original version of the GL Commitment Recode form.

Add or change details on the form as required (mandatory fields are notated with a red asterisk *)

Click on the  button at the bottom of the form and a Recode Lines Grid will open at the bottom of the form:

Add details to the form including a Ledger Code to the Ledger Code column.

Alternatively you can use the search facility to find the relevant Ledger Code.  Click on the Find Ledger Code button that is located to the right of the Ledger Code field: .  This will open the GL Find Ledger Code form, which is further detailed in the Find Ledger Codes section.

Add a second Line and any further Lines by clicking on the  button.  The total of the Amount fields in the Grid must be equal to the amount of the Commitment Journal.

The Lines in the Grid can be removed by clicking on the  button to the left of the Line.

Click on the  button.  A message will be displayed at the top of the form:

Two links are available on the message.

The first is the Commitment Journal number.  If the Commitment required authorisation clicking on this link will open the GL Standard Commitment form with details of the Commitment, which can be amended, if required, and authorised.  This form is further detailed in the Amending Standard Commitments section.

If the Commitment does not require authorisation clicking on this link will open the GL Standard Commitment (Readonly) form with details of the Commitment.  This form is further detailed in the Viewing Standard Commitments section.

Clicking on the 'here' link will allow you to add a note to the Journal, which is further detailed in the Notes section.

Click on the  to close the form and you will be returned to the GL Commitment Level Enquiry form, where you can recode other Commitments as required.