Many to One

Selecting the Type of Record as Many to One on the GL Commitment Recode form will allow you to recode the Commitment to more than one different Ledger Code..

On the GL Commitment Recode form:

Set the Type of Record option to Many to One.  Select the required option in the Transaction Code field and click on the  button.

Clicking on the  will close the form and you will be returned to the GL Commitment Level Enquiry form.

Clicking on the  button will clear the fields on the form and will direct you back to the original version of the GL Commitment Recode form.

Add or change details on the form as required (mandatory fields are notated with a red asterisk *)

Add the required Ledger Code to the  field.  Alternatively you can use the search facility to find the relevant Ledger Code.  Click on the Find Ledger Code button that is located to the right of this field: .  This will open the GL Find Ledger Code form, which is further detailed in the Find Ledger Codes section.

Click on the  button at the bottom of the form and a GL Find Additional Lines for Commitment Recode form will be displayed:

The fields on the form can be amended and clicking on the  button will refresh the Grid and Lines that meet the new search criteria will be displayed.

Clicking on the  button will remove the Grid and clear any search criteria that have been added to the fields on the form allowing you to add fresh search criteria.

To select a Line from the Grid click on the tick box located to the left of the Line.  Alternatively to select all Lines on the Grid click on the tick box in the top left hand corner of the Grid.  Once a Line has been selected a pop-up box will be displayed containing the Lines selected:

Lines in this pop-up box can be removed by deselecting the tick box in the pop up box.  Alternatively to remove all Lines in the pop up box click in the 'discard these items' option.  Please note, once all Lines have been removed the pop-up box will close.

Click on the  button and the GL Commitment Recode form will be displayed with the selected Lines added to a Additional Recode Lines Grid at the bottom of the form:

Click on the  button.  A message will be displayed at the top of the form:

Two links are available on the message.

The first is the Commitment Journal number.  If the Commitment required authorisation clicking on this link will open the GL Standard Commitment form with details of the Commitment, which can be amended, if required, and authorised.  This form is further detailed in the Amending Standard Commitments section.

If the Commitment does not require authorisation clicking on this link will open the GL Standard Commitment (Readonly) form with details of the Commitment.  This form is further detailed in the Viewing Standard Commitments section.

Clicking on the 'here' link will allow you to add a note to the Journal, which is further detailed in the Notes section.

Click on the  to close the form and you will be returned to the GL Commitment Level Enquiry form, where you can recode other Commitments as required.