Adding Non-Standard Items

Selecting the Non-Standard Item option on the Select Line Type drop-down field and clicking on the  button on the Purchase Order Amendment screen, as detailed in the Amending Purchase Orders section:

Will open an Add Non-Standard Line form:

The following fields are available:

• Product Code: Add the code for the required Non-Standard item to this field.  Alternatively click on the Find Non Standard Products button located to the right of this field: .  This will open the Find Non-Standard Product form that will allow you to search for the product.  This is further detailed in the Find Non-Standard Product section.  Once the Non-Standard Product has been selected the fields on this form will be populated with the details of the Product.

• Product Description: This will be populated with the description of the selected Product but can be amended if required
• Price: The amount for the selected Product will be displayed in this field.  It is the amount per the option selected in the Unit field, e.g. an amount for a box, pack or for single units.  It can be changed, if required, which will change the amount on the Value field, also the VAT field, if VAT is payable on the Product.
• Unit: This will be populated with the relevant option for the selected Product and could be a box, a pack or single units.  This can be changed if required.
• Quantity: This will be populated with the relevant amount for the selected Product but can be changed, if required, which will change the amount on the Value field, also the VAT field, if VAT is payable on the Product.
• VAT Code: This field will display the default VAT option for Product selected.  It can be changed, if required, by clicking on the drop-down and selecting a different option - this may affect the amount in the VAT field.

Add further details to the fields in the Accounting Information section:

• Cost Centre: Add a Cost Centre to the field.  Alternatively you can search for the required Cost Centre by clicking on the Find Cost Centre button located to the right of this field, .  This will open the Find Cost Centre form allowing you to search for and select the required Cost Centre.  This screen is further detailed in the Find Cost Centre section.  Once a Cost Centre has been selected it will appear in this field.
• Detail Code: Add a Detail Code to the field.  Alternatively you can search for the required Detail Code by clicking on the Find Detail Code button located to the right of this field, .  This will open the Find Details Code form allowing you to search for and select the required Detail Code.  This screen is further detailed in the Find Detail Code section.  Once a Detail Code has been selected it will appear in this field.

Please note: The Cost Centre field must contain a Cost Centre, otherwise you will not be able to use the Find Detail Code facility.

Please also note: This field will already be populated if the Non-Standard Product has a Detail Code added, which is further detailed in the Product Maintenance section.  Where the Detail Code has been populated, it can be changed if required, by adding the new code directly into the field or by using the Find Detail Code button functionality detailed above.

• Classification Code: This field can be ignored as the functionality is not currently being used

Click on the  to return to the previous screen - no new Lines will be added to the Purchase Order.

Click on the  button and you will be returned to the previous screen and a new Line will be added to the Purchase Order.