Creating PO Invoices - Payment Methods

When creating a PO Invoice the correct Payment Method must be selected on the Invoice.

PO Invoices are created via the PO Invoice screen, which contains a Payment Method field:

When the Creditor reference is added to the Creditor Number field on this form, the Payment Method field will be populated with the Payment Method from the Creditor record:

The option included in this field will be used when processing the payment of the Invoice, which is further detailed in the Creditor Payments section.

Ensure that the correct option is selected in this field.

The options available will be dependant on the set up of your organisation.  Organisations that have responsibility for school/academies, e,g a Trust, will have payment method options for the Trust, which will be denoted with a Department of 100, and payment method options for each school/academy, which will be denoted with subsequent Department numbers, e.g, 101, 102, 103 etc.

There will also be separate options for both BACS and Cheque payments.  For example BACS payment methods for the Trust will include 100-CRBACS.  BACS payments for individual schools/academies in the Trust will include 101-CRBACS, 102-CRBACS, 103-CBACS etc.  Cheque payment methods for the Trust will include100-CRCHQ and for individual schools/academies in the Trust will include 101-CRCHQ, 102-CRCHQ, 103-CRCHQ etc.

If the Invoice is to be paid from the Trust, the option selected in the Payment Method field should include the Trust department number, e.g. 100-CRBACS for BACS payments or 100-CRCHQ for Cheques.  If the Invoice is to be paid from an individual school/academy, the option selected should include that school/academy Department number, e.g. for BACS payments 101-CRBACS, 102-CRBACS, 103-CBACS etc, or for Cheque payments 101-CRCHQ, 102-CRCHQ, 103-CRCHQ etc.

Creating PO Invoices are further detailed in the Creditor Vouchers section in the Creditors How to Guide.