Cost Centre Code by Detail Code Summary

The Cost Centre Code by Detail Code Summary Report provides totals for Actuals, Commitments, Total Spend, Budget and Left to Spend amounts for each Detail Code in a specified Period of a specified Year for a specified Cost Centre.

This Report is similar to the Cost Centre by Detail Code Transaction List Report but provides only provides total amounts for each Detail Code

An example of the Report is displayed below:

The columns on the Report are as follows:

• Commitments: This displays the total Commitments for the specified Period in the specified Year.
• Actual: This is the amount spent in the specified Period in the specified Year.
• Total Spend: This is the amount in the Commitments total plus the amount in the Actual total.
• Budget: This displays the Budget allocated to the Detail Code for the Year.
• Left to Spend: This is calculated as follows: Budget amount less Commitments amount less Actual amount. That is the amount of the specified Year's Budget left to spend, or amount overspent where this is a negative figure.
• % Incurred to date: This is the amount in Left to Spend column expressed as a percentage, i.e. the Commitment amount plus the Actual amount as a percentage of the Budget amount.  This will be over 100% where there has been an overspend.

To run the Report the following options should be added to these fields on the GL Job Request form:

• Report Master: Management Reports
• Report Folder: All Styles
• Report Style: Cost Centre Code by Detail Code Summary

Click on the  button and the following Parameters and Criteria will be displayed in a Grid at the bottom of the form:

Parameters

The Parameters for this Report are as follows:

• Year: Ensure the Year that the Report is to cover is added to this field - it must be in the full year format, e.g. 2018.
• Period: Ensure the Period which the information on the Report is to cover, e.g. 1, 2, 3, etc, is added to this field.
• Group 1 Dimension: This field will default to Cost and should not be changed.
• Group 1 Level: This field will default to 0 and should not be changed.
• Group 2 Dimension: This field will default to Detail and cannot be changed.
• Group 2 Level: This field will default to 0 and should not be changed.

Criteria Fields

The Criteria for the Report is as follows:

• Cost code: In the Value field add the code of the Cost Centre to be included on the Report.  Alternatively click on the Find Criteria button to the right of this field to search for and select the required Cost Centre.

Click on the  button.