Reverse Goods Receipt Notes

Once a Goods Receipt Note (GRN) has been added to the Purchase Order, as detailed in the Create Goods Receipt Notes section, it can be reversed.

Click on the CP Receipts option on the Purchasing menu:

Then the CP GRN Reversal menu option:

The GRN Reversal form will then be displayed:

This form allows you to search for and select the required Purchase Order that has a Goods Receipt Note that can be reversed.

The drop-down options to the right of the first four fields provide you with further options for the search.  These are:

• Begins: The search should only include items that begin with the criteria added to the field.
• Contains: The search should only include items that contain the criteria added to the field.
• Ends: The search should only include items that ends with the criteria added to the field.
• Matches: The search should only contain items that match the criteria added to the field.

Add the relevant search criteria to the fields on the form as required.

Clicking on the  button will remove any search criteria added, the fields will revert to their default values allowing you to add fresh search criteria.

Click on the  button and a Grid will be displayed at the bottom of the form with Purchase Orders that meet the search criteria - if no search criteria is added all available Purchase Orders will be displayed in the Grid:

New search criteria can be added and re-clicking on the  button will refresh the lines in the Grid with Purchase Orders that meet the new search criteria.

Clicking on the  button will clear the fields on the form and also now remove the Grid.

Select the required GRN by clicking on the link in the GRN Number column on the Grid:

Details of the GRN will then be displayed:

Two buttons are available on this screen:

Click on the  button to return to the previous screen, allowing you to select a different GRN from the Grid.

Click on the  button will provide the following fields:

Clicking on the  button will return you to the previous screen.

Add a reference to the Reversal Reference field, if required.

On the Grid add the amount to be reversed in the Reverse Qty column and add details in the Reason for Reversal column.

Click on the  button and you will be asked to confirm the reversal:

Click on the  button to return to the previous screen.

Click on the  button to confirm the reversal.