Reprint a Purchase Order

Once a Purchase Order has been created and printed (or emailed), it can be reprinted (or emailed again) by selecting the CP Orders option on the Purchasing menu:

Then the CP Reprint menu option:

The Reprint Purchase Order form will be displayed:

This form allows you to search for and select the required Purchase Order to be reprinted.

The drop-down options to the right of the Purchase Order No, Supplier Code or Short Name and Product Code or Short Description field contain the following options

• Begins: The search should only include items that begin with the criteria added to the field.
• Contains: The search should only include items that contain the criteria added to the field.
• Ends: The search should only include items that ends with the criteria added to the field.
• Match: The search should only contain items that match the criteria added to the field.

The Requisition Id field also contains equals to, greater than or less than options/

Add the relevant search criteria to the fields on the form as required.

Clicking on the  button will remove any search criteria added, the fields will revert to their default values allowing you to add fresh search criteria.

Click on the  button and a Grid will be displayed at the bottom of the form with Purchase Orders that meet the search criteria:

New search criteria can be added and re-clicking on the  button will refresh the lines in the Grid with Purchase Orders that meet the new search criteria.

Clicking on the  button will clear the fields on the form and also now remove the Grid.

Click on the PO Number column for the relevant Purchase Order:

Details of the Purchase Order will then be displayed:

Clicking on the  button will return you to the previous search screen and you can select, or search for, a different Purchase Order.

Clicking on the link in the Value column:

Will open the Purchase Order Line Details screen, which provides further details of the Line in the Purchase Order:

Clicking on the  button on the Purchase Order Reprint screen will open the Duplicate Purchase Order Reprint screen:

If the Output Method of the original Purchase Order included a Print option, e.g. Print or Email and Print, a printer option will be displayed, which can be ignored.

Amend the Output Method and email address if required - the printer details can be ignored.

The options are:

• E-Mail and Print: The Purchase Order will be emailed directly to the Creditor.  As it also includes Print, it will also be emailed to the user that requested the Reprint.  It can then be printed and posted to the Creditor.
• Email: The Purchase Order will be emailed directly to the Creditor.
• Print: The Purchase Order will be emailed to the user that requested the Reprint.  It can then be printed and posted to the Creditor.

Clicking on the  button will return you to the previous screen, i.e. the Purchase Order Reprint screen.

Click on the  button to reprint/email the Purchase Order and a confirmation message will be displayed: