Individual Cancellation

To cancel an individual Purchase Order select the CP Orders option on the Purchasing menu:

Then select the CP Cancellation menu option:

The Purchase Order Cancellation screen will be displayed:

This screen allows you to search for the Purchase Order that is to be cancelled.

The drop-down options to the right of the Purchase Order No, Supplier Code or Short Name and Product Code or Short Description fields provide you with further options for the search.  These are:

• Begins: The search should only include items that begin with the criteria added to the field.
• Contains: The search should only include items that contain the criteria added to the field.
• Ends: The search should only include items that ends with the criteria added to the field.
• Match: The search should only contain items that match the criteria added to the field.

The Requisition Id field also provides you with Equals, Greater Than or Less Than options

Add the relevant search criteria to the fields on the form as required.

Clicking on the  button will remove any search criteria added, the fields will revert to their default values allowing you to add fresh search criteria.

Click on the  button and a Grid will be displayed at the bottom of the form with Purchase Orders that meet the search criteria - if no search criteria is added all available Purchase Orders will be displayed in the Grid:

New search criteria can be added and re-clicking on the  button will refresh the lines in the Grid with Purchase Orders that meet the new search criteria.

Clicking on the  button will clear the field on the form and also now remove the Grid.

Click in the link in the PO Number column for the required Purchase Order:

And details of the Purchase Order will be displayed:

The Cancellation Date and the GL Date at the top of the form will default to today's date but can be amended if required.

Add details as to why the Purchase Order is to be cancelled in the text box.

You can remove a line within the Purchase Order by clicking on the  button located at the end of the line in the Grid.

The buttons available at the bottom of the form are:

• : Click on this button to return to the previous page, i.e. the Purchase Order Cancellation form, where you can select a different Purchase Order from the Grid.
• : This button would normally display full details of any dissected lines, i.e. where any Lines have been charged out to more than one Cost Centre and Detail Code.  Please Note: This functionality is not currently available.
• : Click on this button to cancel the Purchase Order, click OK on the Confirmation message and the following screen will be displayed.

This screen gives you the option of printing the cancelled Purchase Order by clicking on the  button.  Clicking on the  button will return you to the search screen, where you can search for and select a further Purchase Order to cancel if required.